Notice of Privacy Practices

Progress Physical Therapy recognizes the importance of maintaining security and confidentiality pertaining to the personal information about our patients that we receive and keep in our files. Keeping this information secure and confidential is a responsibility of all employees and staff of Progress Physical Therapy.

In providing health care to you, Progress Physical Therapy collects the following types of information for your treatment and health care services:

  • Information you provide us on a personal information form or health care questionnaire which may contain information such as address, telephone number, date of birth, and social security number
  • Information received from any of your physicians or other health care providers
  • Information related to your health status including diagnosis, treatment, lab studies and x-ray
  • Other information about you that is necessary for us to provide you with the appropriate health care.

We do not disclose any personal health care information (PHI) on our patients or former patients to anyone, except permitted by law.

Although your health record is the physical property of the healthcare practitioner or facility that compiled it, the information belongs to you. You have the right to request any restrictions on certain uses and disclosures of your information. This includes the right to obtain a paper copy of the notice of information practices upon request, inspect and obtain a copy of your health record, obtain an accounting of disclosures of your health information by alternative means or at alternative locations, and revoke your authorization to use or disclose health information except to the extent that action has already been taken.

This organization is required to maintain the privacy of your health information, provide you with a notice as to our legal duties and practices with respect to information we collect and maintain about you, abide by the terms of this notice, notify you if we are unable to agree to a requested restriction, and accommodate reasonable requests you may have to communicate health information by alternate means or at alternative locations. We reserve the right to change our practices and to make the new provisions effective for all protected health information we maintain. Should our information practice change, we will mail a revised notice to the address you've supplied for us. We will not use or disclose your health information without your authorization, except as described in this notice.

We will use your health information for treatment. For example, information obtained by the physical therapist or other member of the health care team will be recorded in your record and used to determine the course of treatment that is best for you. In the course of your treatment, members of the health care team will record actions and observations made on your behalf.

We will use your health care information for payment. For example, a bill may be sent to you or a third party payer. The information on or accompanying the bill may include information that identifies you, as well as your diagnosis, procedures, and supplies used.

We may use your health care information for health care operations. For example, members of the medical staff may use information in you health record to access the care and outcomes in your case and others like it. This information will then be used in an effort to continually improve the quality and effectiveness of the healthcare services we provide to you.

Business Associates: There are some services provided through contacts with business associates. Examples include other medical services such as radiology, laboratory, and dictation services we use in making copies of your medical records. When these services are contracted, we may disclose your health information to our business associates so they can perform the job we have asked them to do and bill you or your third party payer for services rendered. To protect you health care information, however, we require the business associates to appropriately safeguard your information.

Notification: Health professionals, using their best judgment, may disclose to a family member, other relative, close personal friend or any other person you identify, health information relevant to that person's involvement in your care or payment related to your care.

Research: We may disclose information to researchers when an institutional review board has reviewed the research proposal, and established protocols to ensure the privacy of your health information in the research.

Marketing: We may contact you to provide appointment reminders or information about treatment alternatives or other health-related benefits and services that may be of interest to you.

As required by law, we may disclose health information to public health or legal authorities charged with preventing or controlling disease, injury, or disability.

We may disclose health information to the extent authorized by and to the extent necessary to comply with laws relating to workers compensation or similar programs established by law.

Should you be an inmate of a correctional institution, we may disclose to the institution or agents thereof health information necessary for your health and the health and safety of other individuals.

We may disclose health information for law enforcement purposes as required by law or in response to a valid subpoena. Federal law makes provision for your health information to be released to an appropriate health oversight agency, public health authority or attorney, provided that a work force member or business associate believes in good faith that we have engaged in unlawful conduct or have otherwise violated professional or clinical standards and are potentially endangering one or more patients, workers, or the public.

Last updated February 2003